Forms and Resources
- Student Research Rotation Form
- Major Professor Selection Form
- M.S. Advisory Committee Form
- Ph.D. Advisory Committee Form
- Preliminary Program of Study
- Graduate Student Advisement Form
- Graduate Committee Assessment Form
- Final Program of Study
- Application for Admission to Candidacy
- Thesis and Dissertation Requirements
- UGA Graduate School Graduation Forms
- Dissertation Approval Form
- Thesis Oral Exam Approval Form
- Electronic Thesis and Dissertation (ETD) Submission Approval Form
The PBS departmental seminar program (PHRM 8200) meets once per week and includes student and faculty presentations, as well as various guest speakers. All graduate students must register for PHRM 8200 during the fall and spring semesters and attend ALL department seminars. For course requirement information, see the PBS Graduate Program Policy Manual; for the 2011 fall schedule, click here.
Students will select a major professor at the end of a two semester laboratory rotation sequence. The choice of the major professor will be contingent upon the mutual consent of the student, the faculty member and the Department Head. The major professor will direct the student’s research and meet with the Dissertation Advisory Committee at least once per year to discuss research and academic progress of the student. It is the major professor’s responsibility to seek funding for the graduate student and their research.
Each student will form a Dissertation Advisory Committee by the end of the third semester. This committee will approve the program of study and dissertation prospectus and conduct the preliminary and final oral examinations. The major professor and student will keep the Dissertation Advisory Committee regularly informed of progress. The advisory committee will include at least five members, including the major professor, two additional PBS graduate faculty, and one graduate faculty member from outside of PBS. Dissertation Advisory Committee members must be approved by the Graduate Coordinator and the Dean of the Graduate School. Once a dissertation committee is formed, members may not be removed without their written permission.
Graduate students are eligible for departmental travel funds to attend conferences where they are presenting their research once per year beginning in the second year in the program. Before receiving departmental travel funds, students must demonstrate that they have applied for travel awards offered by the meeting organizers, sponsoring professional organizations, and/or the UGA Graduate School. Senior students receiving travel funds from the UGA Graduate School will not be eligible for departmental funds. In most cases, students receiving travel funds from the UGA Graduate School are awarded larger amounts than departmental allocations.
Students must receive full approval before their travel begins. Travel authorities should be submitted to the departmental Admissions Counselor at least 4 weeks before travel is scheduled to begin to allow sufficient time for routing through the university business offices. Applications for travel funding from the UGA graduate school may require earlier submission. Students will not be permitted to travel or receive travel reimbursement if the travel authority, signed by the Department Head, has not been returned to the departmental office with full university approval.
1. A rough draft of the travel authority must be submitted to departmental Admissions Counselor at least 4 weeks prior to travel. Copies of the conference abstract and acceptance letter and submitted application(s) for additional travel awards must accompany the travel authority.
2. The student’s major professor must sign the travel authority indicating approval of the travel and authorizing other means of support for travel, i.e. grant funds.
3. Graduate students are responsible for arranging their airline reservations. Airfare can be direct billed to the department through a local travel agency once the travel authority has been approved. Direct billed airfare prices are based on the State of Georgia contract rates and are refundable if the trip is canceled. Tickets purchased on line or at other locations cannot be direct billed and are non-refundable. If the trip is canceled, the student cannot be reimbursed for the airline ticket.
4. Students may pay for conference registration directly and submit these charges for reimbursement, or they may see Mary Eubanks to pay registration fees via P-card.
- Master Calendar
- UGA Student Handbook
- Student Organizations
- Office of Student Financial Aid
- University Health Center
- Disability Resource Center
- Parking Services
- Student Health Insurance
- UGA Policies and Handbooks
- Office of the Vice President of Research
- UGA Faculty Research Experience Database (FRED)
- UGA Biosafety office
- UGA Animal Care and Use office
- UGA Environmental safety division (lab and chemical safety, right to know)
- Laboratory Safety Manual
- Hazardous Materials Management Training
- CHEMATIX for pickup
The following is not a comprehensive list of safety requirements or expectations. See the various documents that are outlined in the following list for more details. It is your responsibility to understand how to handle the chemicals and equipment associated with your research projects. Links to some lab safety resources and College of Pharmacy lab safety guidelines can be found at http://rx-web.rx.uga.edu/main/home/cmomany/safety/safety.htm.
Laboratory Safety Manual – The University of Georgia publishes a laboratory safety manual (http://www.esd.uga.edu/chem/pub/Ismanual.pdf) that contains guidelines for laboratory safety, chemical storage, waste disposal and other important information. Familiarity with the fundamental concepts outlined in this document is considered essential for working in the departmental laboratories.
Required Yearly Training – All graduate students are required to complete Right-to-Know (http://www.esd.uga.edu/rtkcs/ ) and Hazardous Materials Management Training (http://www.esd.uga.edu/hazmat/training.htm ). These certificates must be filed with the laboratory’s RTF forms. This training must be updated on a yearly basis. Additional training is necessary for specialized experiments that include the use of respirator masks, radioactive materials and radiation, and high-risk biohazards.
Personal Safety – Safety glasses or goggles and laboratory coats are worn for most experiments and are required when handling hazardous materials. Appropriate laboratory attire includes low-heeled, closed-toe shoes and clothing that protects the body. Sandals, shorts, and tank tops are not allowed in the laboratories. No eating, smoking, or drinking is allowed in laboratories.
Waste Disposal – No hazardous wastes are to be poured down the sink drains or placed in the trash. These substances are to be placed into containers labeled “Hazardous Wastes” along with the identity of contents and % compositions (be knowledgeable of the wastes you are mixing). When these containers are full, complete the forms in CHEMATIX for pickup (https://chematix.uga.edu/Chematix/ ).
Radioactive – Radioactive compounds require a special license which requires training in proper handling and disposal procedures. These are explained in Radiation Safety Procedures of the University of Georgia. The license can be revoked if food is eaten in the laboratory.
Biohazards – Some laboratories work with biohazards of differing degrees. It is the student’s responsibility with the P.I. to understand how to properly handle biological samples. Generally, most wastes can be autoclaved then disposed of in the regular trash.
Visitation –In the interest of security, students should not admit guests to laboratory areas. Students should be aware of and abide by any restrictions concerning hazardous laboratory restrictions.
No Gloves in the Hallways –Laboratory workers are not to wear gloves outside the laboratory. This is a departmental policy.
Internships – Students interested in internship opportunities should discuss opportunities with their major professor and the graduate coordinator. Contact information for internship program at multiple pharmaceutical and biomedical companies and contact information of previous PBS interns and their supervisors is available. Students participating in summer internship programs must obtain prior approval of their major professor and the Graduate Coordinator. Internships are typically only approved if the student is in good academic standing and after a student is admitted into candidacy. Students are not awarded a UGA stipend during an external internship. If an internship is approved you must notify the Admissions Counselor with all details (company, dates (if paid), and location).
Teaching Experience – All graduate students are given the opportunity to acquire teaching experience and assist in the teaching of professional courses. This experience provides valuable insight into the efforts required to teach a successful course. TA assignments may take the form of contact with students in the lab, lecture presentations, conduction of discussion groups, grading papers, preparing laboratory demonstrations, or any aspect of instructional activity. Students who have performed well in TA assistantships and meet UGA requirements may be given more independent teaching assignments if they wish to gain more experience. Proper attire and appearances are expected of graduate students while fulfilling their teaching obligations.
Academic and Scientific Honesty – Students in the PBS graduate program are held to the highest ethical standards. There is absolutely no place in the graduate program for academic or scientific dishonesty, including all forms of plagiarism. Academic dishonesty is grounds for dismissal from the program. See the UGA policy on academic honesty at http://www.uga.edu/honesty/. Each student must become familiar with these standards and regulations, and is responsible for maintaining and adhering to the strictest standards of academic and scientific integrity and honesty.
Responsible Conduct in Research – In addition to the basic University principles and policies governing academic integrity, students engaged in scientific research have a special obligation to adhere to the highest standards of scientific pursuit. The University of Georgia provides several courses and seminars in the Responsible Conduct of Research that meet NIH and NSF requirements for students funded by these agencies. Students may learn more about these courses and register for the seminar series at http://www.ovpr.uga.edu/rcr/.
Records of Research Data – All research data obtained by graduate students should be properly recorded and dated in a standard laboratory data book. At the completion of study, students should turn in the data book to the major professor. All research data remains the property of The University of Georgia.
Leave Time – Graduate students are expected to be at work during normal hours of operation of the University throughout the calendar year. Students should notify their Major Professor of their class and work schedules, and request approval for times they will be away from campus. Graduate students do not accrue leave time.
Departure – BEFORE departing, it is the student’s responsibility to:
1) Submit new or forwarding contact information to PBS Graduate Program
Office: email, mailing address, and Linked In accounts are all requested
2) Turn in keys to PBS Graduate Program Office
3) Insure laboratory space and equipment are cleaned and ready to be
4) Submit one hardbound copy of a thesis/dissertation to the Admission
Failure to fulfill any of these four items may result in the withholding of the students final paycheck until these items have been satisfied.
Desk and office space – Incoming graduate students are assigned desk space in room 219 Wilson Pharmacy. Upon joining a lab, students are expected to move to desk space assigned to their major professor and turn in their keys to room 219 and their desk in that room. If no desk space is available in their new lab, students may request to keep their desk in room 219.
Email – Each graduate student will be given a College of Pharmacy email account. This account and the graduate student list serve will be used by the graduate coordinator and office staff to contact you and distribute critical information. It is the student’s responsibility to check this email account daily.
Office Materials and Supplies – The department does not furnish paper, notebooks, pads, postage, etc. for personal use of the graduate students. Supplies needed for research may be obtained from the departmental business office.
Telephones – A telephone has been made available in Room 205 to graduate students for making and receiving local calls only. It is the responsibility of the graduate student to check with the departmental secretary for messages received.
Photocopying – The departmental copy machines are restricted for the duplication of materials necessary for specific departmental assignments and to support student research. These are limited accounts. Each student will be authorized for a certain number of copies each year.
Administrative Services – The main responsibility of departmental administrative staff is to serve the faculty. Administrative assistance is available to graduate assistants by authorization of the Department Head or major professor for work directly related to their teaching assignments.
Computer Use - Computer facilities are available to meet the needs of computation and document preparation of graduate students. There are several departmental computers and printers dedicated for graduate student use. Most of the computers have been networked to the college local area network (LAN), which is currently named as “MERC server.” New graduate students should contact Graduate Counselor for access to the network. A user identification name (user ID) and an initial password will be issued by the network administrator. However, it is important to understand that access should not be shared by anyone who is not a graduate student in the College of Pharmacy. The department will continue to upgrade the computer facilities in the department. Abusive use of computers, printers and paper are forbidden. Mainframe computer facilities are available to the graduate students. The access accounts for many mainframe computer systems can be obtained. The paperwork, however, needs to be initialized and completed by the graduate student’s major professor and submitted to the PBS Business Office.