Student Resources

student resources

Student Travel Guidelines

Guidelines Graduate students are eligible for departmental travel funds to attend conferences where they are presenting their research once per year beginning in the second year in the program.  Before receiving departmental travel funds, students must demonstrate that they have applied for travel awards offered by the meeting organizers, sponsoring professional organizations, and/or the UGA Graduate School. Senior students receiving travel funds from the UGA Graduate School will not be eligible for departmental funds.  In most cases, students receiving travel funds from the UGA Graduate School are awarded larger amounts than departmental allocations.   Students must receive full approval before their travel begins.  Travel authorities should be submitted to the departmental Admissions Counselor at least 4 weeks before travel is scheduled to begin to allow sufficient time for routing through the university business offices. Applications for travel funding from the UGA graduate school may require earlier submission. Students will not be permitted to travel or receive travel reimbursement if the travel authority, signed by the Department Head, has not been returned to the departmental office with full university approval.   Procedures: 1.         A rough draft of the travel authority must be submitted to departmental Admissions Counselor at least 4 weeks prior to travel.  Copies of the conference abstract and acceptance letter and submitted application(s) for additional travel awards must accompany the travel authority. 2.         The student’s major professor must sign the travel authority indicating approval of the travel and authorizing other means of support for travel, i.e. grant funds. 3.         Graduate students are responsible for arranging their airline reservations.  Airfare can be direct billed to the department through a local travel agency once the travel authority has been approved.  Direct billed airfare prices are based on the State of Georgia contract rates and are refundable if the trip is canceled.  Tickets purchased on line or at other locations cannot be direct billed and are non-refundable.  If the trip is canceled, the student cannot be reimbursed for the airline ticket. 4.         Students may pay for conference registration directly and submit these charges for reimbursement, or they may see Mary Eubanks to pay registration fees via P-card.

Safety and Security

The following is not a comprehensive list of safety requirements or expectations.  See the various documents that are outlined in the following list for more details.  It is your responsibility to understand how to handle the chemicals and equipment associated with your research projects.  Links to some lab safety resources and College of Pharmacy lab safety guidelines can be found at Laboratory Safety Manual – The University of Georgia publishes a laboratory safety manual ( that contains guidelines for laboratory safety, chemical storage, waste disposal and other important information.  Familiarity with the fundamental concepts outlined in this document is considered essential for working in the departmental laboratories. Required Yearly Training – All graduate students are required to complete Right-to-Know ( ) and Hazardous Materials Management Training ( ).  These certificates must be filed with the laboratory’s RTF forms.  This training must be updated on a yearly basis.  Additional training is necessary for specialized experiments that include the use of respirator masks, radioactive materials and radiation, and high-risk biohazards. Personal Safety – Safety glasses or goggles and laboratory coats are worn for most experiments and are required when handling hazardous materials.  Appropriate laboratory attire includes low-heeled, closed-toe shoes and clothing that protects the body.  Sandals, shorts, and tank tops are not allowed in the laboratories.  No eating, smoking, or drinking is allowed in laboratories. Waste Disposal – No hazardous wastes are to be poured down the sink drains or placed in the trash.  These substances are to be placed into containers  labeled “Hazardous Wastes” along with the identity of contents and % compositions (be knowledgeable of the wastes you are mixing).  When these containers are full, complete the forms in CHEMATIX for pickup ( ). Radioactive – Radioactive compounds require a special license which requires training in proper handling and disposal procedures.  These are explained in Radiation Safety Procedures of the University of Georgia.  The license can be revoked if food is eaten in the laboratory. Biohazards – Some laboratories work with biohazards of differing degrees.  It is the student’s responsibility with the P.I. to understand how to properly handle biological samples.  Generally, most wastes can be autoclaved then disposed of in the regular trash. Visitation –In the interest of security, students should not admit guests to laboratory areas.  Students should be aware of and abide by any restrictions concerning hazardous laboratory restrictions. No Gloves in the Hallways –Laboratory workers are not to wear gloves outside the laboratory.  This is a departmental policy. UGA Safety and Security Links